Online Check Procedures
Roster Freeze
Rosters must be complete and uploaded in Gotsport by the Roster Freeze Date of July 27, 2026 at 23:59. After the Roster Freeze date, rosters will be locked in GotSport and no changes may be made to the roster (administrative issues regarding player cards will still be sorted through on a one off basis). Documents will be verified no later than July 30, 2026. No write in players will be allowed. Players that do not appear on the match report will not be allowed to play. You are provided generous rostering ability to account for contingencies. If there is any controversy as to a player’s eligibility, the players on the approved roster loaded into gotsport prior to the Roster Freeze Date will control and will be considered final. On game day, if a team exceeds the maximum number of players on its game day roster, additional players must be lined out and removed from the match report on all match reports.
As we will be verifying rosters prior to the event, there will be no need to check-in at the facility that you play. Referees will be checking that each team has no more than the max roster amount and that there are NO WRITE IN players on the game card.
We understand that the new player cards go into effect on August 1 and this is an administrative burden, please ensure you have the proper player cards to be able to play in the event.
Online Check in
Online Check in Procedures are just like the in person check in procedures that you typically do at a tournament in person, but here you are doing it online. Tournament staff will review every roster, the players entered into Gotsport and match the roster to the player cards that are uploaded. This has to be done on an individual basis, so please allow the tournament staff time to verify all documentation and accept your players. Once the players are checked in and accepted, you can add them to your event roster. All Jersey Numbers must be entered into the system.
It is three simple steps:
1) make sure your players are in got sport
2a) create a PDF tournament roster (could be a word doc that you turn into a PDF or an export from gotsport)
2b) create a PDF with all player cards (remember you can’t mix and match governing bodies, so no SOCal cards with USSSA cards or GA Cards with USSSA or US Club Cards)
3) upload your PDF of the tournament roster and upload the PDF of the player cards
How To Upload Player Cards and Roster
How to create a PDF of player cards
Game Day Check in
All teams will check in with the referees at the field. Before the Match, find the Referee. This is the responsibility of the Team Manager, do not make the referee come find you. I suggest moving to the center circle immediately following the end of the previous game. The game will start on time and if one team is not checked in, they will have 10 minutes of running game clock to be completely checked in or will forfeit the match. There is no need to check in at the facility. Check-in will occur with the Referee Crew at the field. Referees will be checking in players against the Match Report prior to each game that each team has no more than the max roster amount and that there are NO written in players on the game card, do not ask the referee.
Recreational Teams - Special Provisions
For Recreational teams that do not have player cards you will need an official roster from your organizing body. As you do not have player cards, you will upload your official roster to both the roster and player card section of your team documents. The roster should have pictures of the players and birthdates. If you are not able to obtain a roster with photos, please be prepared to prove identity and birth date at the event if asked. Further, recreational teams must complete and upload the #R002 form located here - https://usclubsoccer.org/forms-documents/ - as US Club soccer is our sanctioning event, this is required for all recreational players. This form should be uploaded to your team documents section on gotsport and you should bring the hard copies to the event. YOUR PLAYERS WILL STILL NEED TO BE ON THE PRINTED MATCH CARDS TO BE ELIGIBLE TO PLAY.
Game Day instructions
Event giveaways will be located at the Field Marshal tent at San Juan Sports Park, Jim Johnson Sports Park, Forester Ranch Sports Park, Rancho Capistrano / Saddleback Church (Saturday Only) and Vista Hermosa Sports Park and you may obtain them at any time during the event.
Pre-Game
1. Both teams must have player and coach passcards for the referee to check in the team before the match if required. Virtual or printed passcards are both acceptable: How To Access Virtual ID’s
2. Both Teams must provide 3 copies of the Match Report to the Referee before each game. Match Reports are available for printing before game day. How to Print and set up Match Roster
3. Home Team wears the light/white jersey and the away team wears dark jersey. Away team changes in case of a color conflict. The home team is listed first on the Match Report.
4. Home team to supply three game balls to be inspected by the referee prior to kick off.
FINALS: a copy of a previously played game’s match report showing the players for the final is acceptable if a team in the final is unable to print a new match report.
Field Set up
SPECTATORS FROM A TEAM WILL sit across from their team on the same side of the midline as their team tent.
Coaches are responsible for the spectators for their team.
Spectators may not sit behind goals or next to the corner flags.
Spectators must sit on the sideline with their team OPPOSITE the sideline the Asst Ref is running. Spectators may NOT sit behind Asst Referees.
Spectators are not to commingle with spectators from the opposing team.
Benches and Canopies are not provided, please ensure you bring your own.
There are no parking costs at any venues.
No Dogs are allowed at any field.
No Alcohol or drugs at Any Venue
Rules are located on the Tournament website under the information tab.
Post-Game
1. Both teams sign all 3 copies of the Match Reports. Each team will keep a copy. The referee will retain the master copy.
2. Both teams should collect their player and coach cards from the referee if need be.
3. Both teams MUST report the score, red cards, and head injuries immediately after each game in GotSport. Use the QR code on the Match Report to take you directly to the scoring for that match or enter the score at www.sanclementecup.com
4. Reds Cards MUST be reported in GotSport immediately after the game and emailed to the tournament director.Email tournamentdirector.cfa@gmail.com and include a copy of the match report (JPG is fine). Any disputes must be handled by the Referee at the field at the time of the dispute and only the Head Coach of the team may interact with the Referee. If the team has a player sent off in the first game of the day, the team must ensure the player sits out the second game of the day or the following match for the weekend.